Last Updated: March 13, 2019
Who We Are. For the purposes of applicable data protection laws, BoardOnTrack is the controller of the personal data/information you provide to us (“Data Controller”). As a Data Controller, we process the personal information we maintain about you in accordance with this Policy.
Must-Read Sections. We draw your attention in particular to the sections entitled “Legal Basis for Processing,” “International Data Transfer,” and “Information Choices and Changes.”
Changes to This Policy. We reserve the right to update and/or change the terms of this Policy, and as such we will post those change to our Website homepage at https://boardontrack.com so that our users and/or visitors are always aware of the type of information we collect, how it will be used, and under what circumstances, if any, we may disclose such information. If at any point in time BoardOnTrack decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated and consented to when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether or not to permit the use of their information in this separate manner.
There’s a range of information we need to collect about you so that we can operate BoardOnTrack. This information may include:
We use the information we collect in the following ways:
We may share your personal information as follows:
This section addresses the legal basis for processing your information if you reside outside the United States (within the United States, you typically provide consent when you receive notice of this Policy in a website link). Some processing is addressed in multiple sections because more than one legal basis may apply depending on the circumstances or service.
We collect and process your personal information for a variety of purposes outlined in this Policy. In certain cases, separate consent is not required, including:
When we use the term “anonymous data,” we’re referring to data and information that doesn’t permit you to be identified or identifiable, either alone or when combined with any other information available to a third party.
We may create anonymous data from the personal data we receive about you and other individuals whose personal data we collect. Anonymous data might include analytics information and information collected by us using cookies. We make personal data into anonymous data by excluding information, such as your name, that makes the data personally identifiable to you. We use this anonymous data to analyze usage patterns in order to make improvements to BoardOnTrack.
If you have a member account on the BoardOnTrack Platform or Community forum within the Platform, then certain information may be visible to other BoardOnTrack members, including your name, address, organization information, and links to your professional and personal online sites.
You can control the information that is visible on the BoardOnTrack Platform by adjusting the information and settings in your member account under “Settings”. And you can control the information that is visible on the BoardOnTrack Community in your Community profile. We urge you to be very careful when deciding to disclose your personal information, or any other information, on the Platform, Community forum, or Website.
Vanilla Forums. We use Vanilla Forums, a third party, cloud-based community forum software, to provide and manage our member BoardOnTrack Platform Community accounts. To learn more about the information collected by Vanilla Forums, please visit https://vanillaforums.com/en/legal/privacy-policy/
We use several types of cookies on BoardOnTrack:
You can typically remove and reject cookies from BoardOnTrack with your browser settings. For step-by-step instructions, please check your browser’s help section. Here are links for popular browsers: Chrome, Firefox, and Internet Explorer. If you remove or reject our cookies, it could affect how BoardOnTrack works for you.
We use Google Analytics, a service that collects information anonymously and reports website trends without identifying individual visitors. Google Analytics uses its own cookie to track visitor interactions. To learn more about the information collected by Google Analytics, please visit https://www.google.com/policies/privacy/.
Opt-out. You can contact us any time to opt-out of (a) email communications, newsletters, or promotional communications, (b) any new processing of your personal information that we may carry out beyond the original purpose, or (c) the transfer of your personal information outside the European Economic Are (EEA). Please note that your use of some of the Website or Services may be ineffective upon opt-out. If you wish to unsubscribe or opt-out from any third party websites, you must go to that specific website to unsubscribe and/or opt-out.
Access. You can access the information we hold about you at any time by contacting us directly.
Amend. You can also contact us to update or correct any inaccuracies in your personal information.
Move. Your personal information is portable — i.e. you have the flexibility to move your data to other service providers as you wish.
Erase and forget. In certain situations, for example when the information we hold about you is no longer relevant or is incorrect, you can request that we erase your data.
If you wish to exercise any of these rights, please contact us at email@example.com. In your request, please make clear (a) what personal information is concerned, and (b) which of the above rights you would like to enforce. For your protection, we may only implement requests with respect to the personal information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.
Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting the change or deletion unless a longer retention period is required or permitted by law (for example, for regulatory purposes).
When you receive promotional emails from us, you can also unsubscribe or opt-out by clicking the link at the bottom of any of the emails. You can’t opt-out of receiving administrative communications.
Your information, including personal data that we collect from you, may be transferred to, stored at and processed by us and other third parties outside the country in which you reside, including, but not limited to the United States, where data protection and privacy regulations may not offer the same level of protection as in other parts of the world. By using BoardOnTrack, you agree to this transfer, storing, or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy.
We will only process your personal information in accordance with applicable data protection and privacy laws. We need certain personal information in order to provide you with access to BoardOnTrack. If you do not agree to our use of your personal information in line with this Policy, please do not use BoardOnTrack.
Subject to the next paragraph, we ask that you not send us, and you do not disclose, any sensitive personal data (e.g., social security numbers, information related to racial, political opinions, religion or other beliefs, health, sexual orientation, biometrics or genetic characteristics, criminal background or trade union membership) on or through BoardOnTrack or otherwise to us. For example, do not send us or insert sensitive personal data in your online member account or any other BoardOnTrack form or application process. Providing your racial or ethnic origin within your member profile within the BoardOnTrack Platform requires specific consent with the option to opt out of providing this sensitive information. Please do not send us your racial or ethnic origin information through any other online form or application process that does not specifically request your consent.
BoardOnTrack is not directed at children under 18. If a parent or guardian becomes aware that their child has provided us with information without their consent, they should contact us at firstname.lastname@example.org and we will delete such information as soon as reasonably practicable.
We often receive comments, feedback and testimonials from users who have had positive experiences with our Services, and we occasionally publish them. By posting online or sharing with BoardOnTrack any comments, feedback, or testimonials, you grant us your consent to publish on a public area of the Website or other asset we produce.
Please note that this Policy does not apply to the practices of companies that we do not own or control or to people that we do not employ or manage. Our Services may provide a link or otherwise provide access to Third Party Websites. We provide these links merely for your convenience. We have no control over, do not review, and are not responsible for Third Party Websites, their content, or any goods or services available through the Third Party Websites. Our Policy does not apply to Third Party Websites, and any data you provide to Third Party Websites, you provide at your own risk. We encourage you to review the privacy policies of any Third Party Websites with that you interact with.
BoardOnTrack shall endeavor to take every precaution to maintain adequate physical, procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure or modification of the user’s personal information under our control. Please be advised, however, that we cannot fully eliminate security risks associated with storage and transmission of personal data.