Job Description: Secretary©
Member of and Elected by: The Board of Trustees
Reports to: The Chair and the Board of Trustees
Supports: Member of the staff or volunteer taking minutes.
Term of Office: One year; renewable for three consecutive years.
Provides direction for the keeping of legal documents including minutes of all meetings of the Board of the school.
1. Certify and keep the original or copy of the by-laws, as amended or otherwise altered to date, at the principal office of the corporation.
2. Keep at the principal office of the corporation, or at such a place as the Board may determine a book of minutes of all meetings of the Trustees and meetings of committees. Minutes shall record time and place of meeting, whether regular or special, how called, how notice was given, the names of those present or represented at the meeting, and the proceedings thereof.
3. Present, for approval by the Board, copies of all minutes of meetings of the board.
4. Ensure that all notices are duly given in accordance with the provisions of the by-laws or as required by law.
5. In general, serves as the protocol officer of the board, ensuring that the keeping and posting of meeting minutes, meeting notifications, adherence to open meeting laws, and other procedural requirements are followed legally and ethically.
6. In general, perform all duties incident to the Office of the Clerk and such other duties as may be required by law, by the Articles of Incorporation or by-laws, or which may be assigned to him or her from time to time by the Board of Trustees.
7. Recognizes his or her responsibility to set the example for other board members by contributing financially at a level that is meaningful to him/her and by playing a major role in fundraising activities.
1. A commitment to the organization and an understanding of the organization and its values, mission and goals and the distinctions between governance and management.
2. An understanding of the required record keeping and the laws of the jurisdiction (city, state) in which the organization operates.
3. A capacity for attention to detail.
Indicators of effectiveness:
1. Meets annual goals as identified and adopted by the board at the beginning of the leadership term.
2. Is perceived by other board members as being an accurate and reasonable steward of the decision-making history of the organization and as being ever mindful of the duties and requirements of public service.
3. Is perceived by the CEO as supporting and adding value to their work.
4. Is perceived by a majority of parents and other community members as being accessible, fair, constructive, and representative of the interests of the broader school community.